Area Assistant - Ashland & Orchard Hill Centers
Company: Southern Oregon Head Start
Location: Ashland
Posted on: January 26, 2023
|
|
Job Description:
Full-Time; Excellent Benefits and Paid Time OffStarting Wage: $
16. 00 /hr.; Starting Bi-lingual Wage: $16.80/hr.PURPOSE:The Area
Assistant position will assist the Site Manager to ensure that all
center services are provided as required; this position includes a
large variety of services to support the Site Manager and assigned
centers. Duties may include, but are not limited to, general
clerical support; maintaining child and family files; answer phone;
purchase orders; shopping; producing newsletters/flyers; assist in
all areas of center operations as assigned or required; provide
supportive modeling and guidance for young children and their
parents; provide general clerical support and/or special project(s)
support to the Site Manager or Agency as assigned by the IS/ERSEA
Coordinator; responsible for meeting Head Start performance
standards and following the Agency policies and
procedures.ESSENTIAL JOB DUTIES:I. GENERAL CLERICAL DUTIESA. Word
Processing and Data Entry - Letters, forms and reports; - Maintain
and monitor database information; - Generate newsletters, memos,
etc.; - Generate required reports as assigned.B. Special Projects -
Provide support for Agency level projects, as assigned; - Assist
with coordination of meetings and/or events.C. Filing - Sort, cross
reference, and file letters, reports and/or other documents; -
Maintain up-to-date files and systems.D. Mail - Open, sort, and/or
distribute incoming mail, messages, and/or reports; - Pick-up and
drop-off interagency and postal mail/packages as directed.E.
Photocopying, Collating, and Laminating - Letters, forms and
reports; - Teacher Calendars; - Newsletters.F. Appointments and
Referrals for Children and Families - Assist in making, tracking
and follow through of appointments and referrals; - Maintain and
properly file information received for appointments & referrals.G.
Center Supplies - Manage, order, shop for, and inventory center
supplies, as assigned.H. Trainings and Meetings - Attend trainings
and/or meetings, as assigned; - Take minutes of meetings and
distribute, as assigned.I. Answer phones and direct calls
appropriately.J. Provide assistance to parents, volunteers, and the
general public as needed at the center.K. Promote and actively
facilitate good teamwork and team building with the entire center
staff.L. Maintain financial records as assigned.M. Operate and
maintain center office equipment.II. CENTER SUPPORTA. Assist center
teams to ensure all services are available to enrolled children as
assigned by the Site Manager.B. Provide backup for bus monitor,
nutrition, and classroom services.C. Assist with daily center
cleaning and maintenance as needed.III. INTERACTION WITH CHILDREN,
PARENTS, AND CO-WORKERSA. Must relate in a positive, nurturing and
supportive way, both verbally and physically, and be sensitive to
the needs of children, parents and co-workers.B. Must use quick,
safe reactions and responses in dealing with children or situations
that involve children.IV. WORK ENVIRONMENT AND SAFETYA. Maintain a
safe and pleasant work environment.B. Follow safety regulations,
policies and procedures.C. Actively contribute towards promoting a
safe workplace and environment.V. OTHER DUTIESMay be assigned other
related duties as appropriate and within the scope of general
responsibilities for this position. However, this job description
in no way states or implies that these are the only duties that may
need to be performed by the employee fulfilling this position. This
job description describes the general nature and level of work, but
is not intended to be an exhaustive list of all responsibilities
and duties which may be required.REQUIRED JOB
SPECIFICATIONSEducation : High school diploma or equivalent
required; post-secondary or technical education and/or training
preferred.Certification or Accreditation : CPR/First Aid
Certification and Food Handler Certification required.
(Certifications may be obtained after hire.)Experience : Minimum
1-year office assistant or general clerical experience
preferred.Essential Skills : Minimum 45 wpm keyboarding and
computer proficiency to include Microsoft Office Suite and database
programs. Excellent interpersonal, written and verbal,
communication skills; accurate and proficient filing and sorting
skills (alphabetical and numerical).Essential Mental Abilities :
Ability to multi-task, exercise good judgment, be flexible,
organize, prioritize and be open to change. While supervising
children, have the ability to demonstrate appropriate role modeling
and maintain full and complete attention to children. Ability to
work as a team member and to be self-directed. Ability to maintain
confidentiality.Essential Physical Requirements : Ability to
occasionally lift/carry up to 35 lbs. a distance of 10 feet and to
push/pull up to 35 lbs. a distance of 10 yards; sufficient mobility
and range of motion to perform intermittent standing, walking,
balancing, stooping, bending, crouching, crawling, sitting on the
floor, reaching, squatting or kneeling, and twisting; ability to
react quickly to the physical actions of children; ability to
occasionally perform the physical requirements of bus monitor;
sufficient vision and hearing to perform job duties; sufficient
manual dexterity and eye-hand coordination to perform job duties.
Ability to drive a motor vehicle.Exposure to Hazards : Repetitive
motion tasks; sitting for long period of time; use of personal
computer and other office equipment; unpredictable child and parent
behavior; exposure to contagious conditions; hazardous chemicals;
driving and riding in motor vehicles.Working Conditions : Indoor
office and preschool centers, frequent local travel and occasional
out of town travel.EMPLOYMENT CONTINGENT UPON:Pre-employment health
screening as required by Agency and position (may include, but is
not limited to: drug screening, occupational physical and/or
functional testing)Central Background Registry enrollmentValid
Oregon Driver LicenseProof of current personal automobile insurance
in accordance with Agency policyThree (3) years DMV court print
driving recordApproval to drive from Agency insurance carrier
-----" requires at least 21 years of ageReports to: Site
Manager
Keywords: Southern Oregon Head Start, Medford , Area Assistant - Ashland & Orchard Hill Centers, Other , Ashland, Oregon
Click
here to apply!
|