SOESD - Media Materials Library Assistant III

Company: Southern Oregon Education Service District
Location: Medford
Posted on: March 16, 2023

Job Description:

Position Type:
School Improvement - Classified

Date Posted:
2/9/2023

Location:
Medford Office

Closing Date:
Open until filled The Southern Oregon ESD Education Services Team seeks a self-motivated and collaborative candidate to carry out the daily operations of our media library and mailroom. The selected applicant will work with the Director of School Improvement Services to ensure SOESD provides timely and effective support within our organization and to our thirteen component school districts throughout Jackson, Josephine, and Klamath Counties.

Southern Oregon ESD is located in the Rogue Valley, the cultural and economic heart of southern Oregon, home to legendary snow-skiing, white-water rafting, kayaking, hiking, fishing, as well as numerous cultural venues and events such as art galleries, the Britt Music Festivals, the Ashland Independent Film Festival, and the renowned Oregon Shakespeare Festival. For more information on living in Medford, please go to: https://www.travelmedford.org/

Media Materials Library Assistant III

POSITION GOAL
Assist the program administrator in managing the Media Materials Library

ESSENTIAL FUNCTIONS
1. Perform opening and closing procedures for booking department as needed.
2. Run software program for booking system, and other applications as needed, as well as troubleshoot problems. Notify tech support (e.g. internal (ESD) or external (vendor) when needed.
3. Perform material duplication and preservation of media materials as needed. Preservation of media materials includes such tasks as cleaning, laminating, and packaging, in an effort to reduce the deterioration and damage to materials.
4. Schedule materials using booking software for pickup by teachers or courier delivery to schools.
5. Prepare media materials orders for shipment to schools following specific guidelines.
6. Receive materials on return from courier and prepare for inspection and reshelving.
7. Inspect and repair media materials both physical and digital.
8. Shelve materials.
9. Schedule/prepare/inspect Starlab Portable Planetarium for shipment. Contact teachers as needed for the delivery and return of the Starlab.
10. Receive, inspect, process, catalog (when needed) and complete appropriate paperwork for new media materials for addition to the Media Materials
Library and online data entry.
11. Create appropriately formatted files for Learn360. Upload those files and create titles in both Leam360 and MediaNet for use by districts' staff.
12. Provide training, instructions, and information to other SOESD employees and staff from area schools via email, telephone or face-to-face interaction
regarding SOESD Media Library policies, courier routes, and delivery, and operation of the SOESD Media Library website, Learn 360, and other related
information.
13. Add, maintain and delete media materials.
14. Oversee processing, receipt and distribution of agency mail that is sent via USPS, Fed EX, and Courier. Create monthly statistics report and fund
transfers as needed for postal account.
15. Perform yearly inventory and maintenance tasks during the summer of both the SOESD MediaNet site and physical materials.
16. Prepare required purchase requisitions for ordering of needed materials for media library.
17. Market media materials and services to staff in area schools.
18. Identify media statistics to be collected and then implement system for tracking, collecting and reporting yearly media usage statistics.
19. Perform job related tasks as assigned by supervisor.
20. Perform physical requirements of position unaided or with the assistance of reasonable accommodations (see reverse).

MINIMUM PREREQUISITES
1. Able to follow oral and written directions.
2. Establish and maintain cooperative relationship with those contacted in course of work.
3. Perform responsible clerical work with accuracy and speed to include an ability to type, file and correspond orally and in writing.
4. Knowledge and skills to use computers.
5. Two years secretarial or library experience or equivalent.
6. Ability to plan and organize work as needed.
7. Ability to deal with the public and school personnel in a positive and professional manner.
8. High School Diploma.
9. Possess valid Oregon Driver's License.

LENGTH OF POSITION: 258 days
PAY RANGE: Per Classified Bargaining Agreement: $14.22 - $17.02 for 2022-2023 school year.
IMMEDIATE SUPERVISOR: Program Administrator

SOESD Benefits (For .50 FTE and Over):

• Southern Oregon ESD contributes up to 2003.00 per month (family coverage) for health, dental and vision insurance premiums for qualified employees.
• Employer-paid PERS (Public Employee Retirement System), including additional 6% individual investment account with PERS.
• 9 paid holidays
• A generous sick, vacation and discretionary (personal) leave packet is also provided to qualified employees. Health Insurance:
  • OEBB MODA
  • Includes medical, dental, vision & prescription insurance
  • Monthly premium deducted pre-tax Options:
    • Health Savings Accounts
    • Flexible Spending Accounts - medical, day-care expenses
    • Optional Coverage for Additional Life, AD&D, Short Term Disability Insurance through Aflac or American Fidelity
    • 403(b) through Carruth Compliance Consulting
    • Mercy Flights Membership
      The following physical requirements are essential functions of the Media Specialist:
      
      1. Stand/walk ...............................None 1-4 Hrs/Day X4-6 Hrs/Day 6-8 Hrs/Day
      2. Sit ............................................None X1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day
      3. Drive........................................XNone 1-4 Hrs/Day 4-6 Hrs/Day 6-8 Hrs/Day
      4. Bending......................................Frequently XOccasionally Limited Not At All
      5. Squat .........................................XFrequently Occasionally Limited Not At All
      6. Climb Stairs ...............................Frequently XOccasionally Limited Not At All
      7. Single Grasping .........................XFrequently Occasionally Limited Not At All
      8. Pushing .....................................XFrequently Occasionally Limited Not At All
      9. Pulling ........................................Frequently XOccasionally Limited Not At All
      10. Fine Manipulation ....................XFrequently Occasionally Limited Not At All
      11. Repetitive Foot Controls ..........Frequently Occasionally Limited XNot At All
      12. Lifting (less than 25 lbs) ...........XFrequently Occasionally Limited Not At All
      13. Lifting (25-50 lbs) .....................Frequently Occasionally XLimited Not At All
      14. Lifting (50-75 lbs) .....................Frequently Occasionally Limited XNot At All
      15. Lifting (75-100 lbs) ...................Frequently Occasionally XLimited Not At All
      
      Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
      
      EQUAL OPPORTUNITY
      SOESD is an equal opportunity employer that complies with applicable employment discrimination laws, including ORS Ch. 659, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and the Age Discrimination in Employment Act.

Keywords: Southern Oregon Education Service District, Medford , SOESD - Media Materials Library Assistant III, Other , Medford, Oregon