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Hiring Support Specialist I

Company: Lithia Motors
Location: Medford
Posted on: June 6, 2021

Job Description:


L0105 Lithia Home Office

Lithia Motors, Medford OR

Lithia Motors (NYSE: LAD) is the third largest automotive retailer in the U.S. and was named a 2019 Oregonian Top Workplaces award winner. We are one of the fastest-growing companies on the Fortune 500 (#265 in 2019).

With a mission of Growth Powered by People, Lithia continuously creates new opportunities for our people. We aim to create an environment where you are enabled to reach your highest potential, where you feel both inspired and supported.

With core values to Earn Customers for Life, Take Personal Ownership, Improve Constantly and Have Fun, we believe in celebrating success and cheering one another on!

We're HIRING NOW for a Hiring Support Specialist I! This role is based at our beautiful Corporate offices in downtown Medford, OR.

Hiring Support Specialist I

The Hiring Support Specialist I is responsible for providing support and assistance to the Recruiting Team by performing functions and activities in the Workday Human Capital Management (HCM) System and all related hiring duties.

He/she must display a high level of integrity, professionalism and adhere to strict confidentiality. Additionally, the Hiring Support Specialist I must be able to interact professionally with all levels of management and business partners.

The Hiring Support Specialist I reports to the Hiring Support Supervisor.

Position Overview

Area of Responsibility

  • Possess a thorough knowledge of all Recruiting Department hiring processes, procedures and methodologies.
  • Ensure all compliance associated with the company's hiring practices.
  • Ongoing review and maintenance of processes and procedures to ensure consistent application and accuracy.
  • Complete the following functions in the HCM platform:
  • Track candidate progress through the recruiting workflow
  • Monitor and update individual candidate progress Omnia, Wonderlic, WOTC and SHL/CEB
  • Monitor candidate completion of background checks, motor vehicle records and drug screens
  • Review candidate driving records and make recommendations as needed for Restricted or Abstain from Driving Agreements.
  • Send and monitor individual candidates through the onboarding process
  • Manage candidate completion and compliance of Form I-9 Section 1
  • Effectively communicate daily/weekly candidate updates to Recruiter, Hiring Manager, and others as needed
  • Extend the positive onboarding experience by sending a Welcome email to every new employee.

  • Run weekly/monthly reports through Workday platform.
  • Complete audits of individual systems as directed by supervisor.
  • Establish and maintain on-going communication with assigned Recruiting team members.
  • Create, facilitate and maintain a seamless transition between applicants and talent representatives to ensure a complete positive hiring experience for the applicant/candidate/new employee.
  • Must be able to work independently but refer any escalated issues to the Hiring Support Supervisor.
  • Other duties and complete special projects, as assigned.
  • Assist with other Recruiting/Employee Relations duties as requested.

Additional Qualifications

The following knowledge, skills and abilities are needed to be successful in this position:

  • Proficient in Microsoft Office Suite
  • Strong attention to detail and sense of urgency
  • Excellent communication skills both written and oral
  • Team Attitude-ability to work effectively in cross-functional teams.
  • Resourceful, energetic, optimistic with a "can do" attitude.
  • Time Management - ability to prioritize workload and manage one's own time
  • Strong interpersonal skills, including diplomacy and tact
  • System administration skills - ability to work with system issues not visible to end user
  • Technologically inclined - able to understand and communicate at a common level
  • Prior experience working in a Human Resource role or department is a plus.
  • Experience working with confidential information.
  • Associates degree or equivalent is a plus.

Proficiency Standards

  • Integrity - Acts ethically, maintaining a commitment to honesty and truth in all facets of behavior that builds the trust of others
  • Work Ethic - Delivers accurate, timely and consistent results while understanding the need to balance short-term sacrifice for long-term gain
  • Team Player - Supports the overall efforts of the team to accomplish departmental and Company goals and objectives
  • Team Builder - Acts as a role model within the department in all facets of assigned job duties, while effectively providing feedback to team members and earning respect as a leader

Physical Demands & Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals to perform the essential functions.

  • Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
  • Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment

Lithia Hiring Requirements

  • High school graduate or equivalent.
  • 18 years or older
  • Possess an acceptable driving record and valid driver's license in state of residence
  • A criminal history background check will be conducted prior to beginning employment
  • Clear pre-employment drug screen

NOTE: This job description applies only to the specific employing entity and location of an individual's employment. This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).

We offer best in class industry benefits:

  • Competitive pay
  • Medical, Dental and Vision Plans
  • Paid Holidays & PTO
  • Short and Long-Term Disability
  • Paid Life Insurance
  • 401(k) Retirement Plan
  • Employee Stock Purchase Plan
  • Lithia Learning Center
  • Vehicle Purchase Discounts
  • Wellness Programs

High School graduate or equivalent, 18 years or older required. Acceptable driving record and a valid driver's license in your state of residence necessary for select roles. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Keywords: Lithia Motors, Medford , Hiring Support Specialist I, Other , Medford, Oregon

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