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Accounting/Payroll Manager

Company: Protos Security Llc
Location: Myrtle Point
Posted on: August 6, 2022

Job Description:

Company: Security Services Holdings LLC dba Protos SecurityJob Title: Payroll ManagerReports to: VP of FinanceFLSA Code: Exempt; Full-time; SalaryLocation: Virginia/Remote minimal travel when neededSecurity Services Holdings and its subsidiaries provide technology enabled end-to-end security guard management services across the United States, Canada, and Puerto Rico. The company, headquartered in Norwalk, CT, has offices in New York, NY, Katy, TX, Philadelphia, PA, Cherry Hill, NJ, Daleville, VA, and Charleston, SC, is an emerging leader in the security service sector. Superior management processes combined with the security guard industry's best technology ensures better service and measurable cost savings. Security Services Holding's subsidiary, Protos Security (Protos), is the largest technology-enabled Security Officer Management company in the U.S.Summary:The Payroll Manager will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. In addition, they will be a key member in implementing and managing ADP Payroll processes and serve as a strategic partner in developing progressive payroll solutions.Essential Duties and Responsibilities:Core duties and responsibilities include the following:

  • Implements, maintains, and reviews payroll processing system(s) to ensure timely and accurate processing of payroll transactions including new hires & terminations, salaries, benefits, 401(k), garnishments, taxes, and other deductions
  • Monitors and ensures compliance with federal, multi-state, and local payroll, wage, and hour laws and best practices; advise management on needed actions
  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments
  • Prepares and maintains accurate records and reports of payroll transactions; Maintain payroll guidelines by writing and updating policies and procedures
  • Balances the payroll accounts by resolving payroll discrepancies
  • Process off cycle and manual checks when needed
  • Facilitates audits by providing records and documentation to auditors
  • Identifies and recommends updates to payroll processing software, systems, and procedures
  • Update and reconcile statements from ADP
  • Maintains employee confidence and protects payroll operations by keeping information confidential
  • Performs other duties as assignedQualifications and Skills:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Base knowledge of applicable Federal and State HR/Payroll Laws (FMLA, FLSA, etc.) and IRS regulations that impact payroll
    • Skilled in the use of payroll systems and databases and willingness to experiment and work with new technologies
    • Must possess excellent written and organizational skills and be extremely flexible to meet customer deadlines, in addition to being able to work independently and prioritize multiple tasks in a changing environment with a high degree of accuracy
    • Excellent processing skills and attention to detail
    • Must be detail oriented and comfortable working in a fast-paced and rapidly changing environment
    • Strong math and analytical skills
    • Self-motivated, independent, cooperative, flexible, creative, and responsible
    • Ability and experience working as a member of a team Education and Experience:
      • Bachelor's degree in Accounting, Business Administration, or related field required
      • Minimum of 5 years of experience managing payroll and related administrative duties
      • ADP Workforce Now experience strongly preferred
      • Knowledge of HRIS systems and databases
      • Experience migrating or implementing payroll software
      • Prior experience with multi-state locations, including California, is a plus
      • Quarterly and annual payroll tax reporting and reconciliationComputer Skills:
        • Payroll Systems (ADP Workforce Now)
        • Sage Intacct (preferred) or comparable enterprise resource planning system
        • Spreadsheet Software (Excel) high level/advanced
        • Microsoft Office 365Other Skills, Abilities, and Qualifications:
          • Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
          • Ability to manage payroll for multiple entities and/or states
          • Remain calm and professional in stressful situations
          • A collaborative and flexible style, with a strong service mentality. Needs to be seen as a team player who is committed to lifelong learning
          • Detail oriented while maintaining an extremely positive attitude
          • Must be able to multi-task and work independently and productively with minimum supervision
          • Recognize problems, identify possible causes, and resolve routine problems
          • Must be able to work outside of regular business hours occasionally, which will include nights and weekends, to meet deadlinesTravel:
            • Travel is expected to be approximately 15%
            • This position will be a remote position with the ability to travel to the Roanoke, VA, office (preferred) and/or Norwalk, CT, office occasionallyPhysical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The employee must occasionally lift and/or move up to 10 pounds. Prolonged periods of sitting at a desk and working on a computer.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch, or crawl, and taste or smell. Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.Benefits:
              • Competitive compensation package
              • Health, Vision, Life, and Dental Insurance
              • Employee Assistance Program
              • Flexible Spending Account / Health Savings Account
              • Retirement Plan 401(k) with Employer contribution
              • Excellent Paid Time Off package PI187105940by Jobble

Keywords: Protos Security Llc, Medford , Accounting/Payroll Manager, Executive , Myrtle Point, Oregon

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