Office Supervisor

Company: Kids Unlimited
Location: White City
Posted on: August 5, 2022

Job Description:

Job DescriptionKids Unlimited is expanding and actively looking for a office supervisor with a desire to better our community! This unique positions allow for you to work with a diverse community of children, parents, and coworkers!$42,500.00 starting annual salaryFull time with full benefits package including 90% employer paid family health coverage!Kids Unlimited was founded in 1998 as a grassroots pilot program at a low income elementary school to do one thing, empower kids to believe. The belief that all kids, despite their backgrounds and economic limitations deserved accessibility to opportunities. Driven by the belief that through education, we could empower children and their families, Kids Unlimited became a conduit to hope and today our mission has become a community norm.Job DescriptionAttend to visitors and attend to inquiries on the phone. Supply information regarding the organization to the general public, clients and customers. Work as a liaison between the charter school and the sponsoring school district.Role and ResponsibilitiesServes as a front-line customer service representative, acts as assistant to Office and Communications Manager and support to operations & program.

• Answer, make, and direct phone calls.
• Take and distribute messages.
• Handle inquiries and incoming work requests.
• Review files and records to answer requests for information.
• Check and distribute documents and correspondence.
• Receive, log, sort, and distribute incoming mail and shipments as assigned.
• Compile records of office activities (camera, vehicle keys, etc.).
• Photocopy, scan, and fax documents and correspondence.
• Send business emails and letters.
• Prepare outgoing mail.
• Translate documents as needed.
• Attendance data entry.
• Organize meetings and appointments as requested.Accounting
  • Follow established procedures for processing receipts, cash etc.
  • Investigate and resolve customer queries.
  • Conduct self in a manner that reflects the philosophy of Kids Unlimited and encourage others to do the same.
  • Accept and process payments as requested.
  • Other duties as assigned.Education and/or experienceRequired:
    • Minimum: High School Diploma.
    • Bilingual in English and Spanish highly preferred, Certified or Qualified interpreter preferred.
    • One-year experience, using skills in a similar work environment (preferably education or childcare) with busy phonelines and high activity level.
    • One-year computer experience with demonstrated computer literacy with Microsoft Office products.
    • Excellent customer service skills, interpersonal communication, and problem-solving skills.
    • Skills to intervene and promote reconciliation, compromise, and positive outcomes in difficult interactions.Preferred:
      • AA degree in business or related field or an equivalent combination of education and experience preferred.
      • Proficiency with billing and conflict management preferred. Experience working with at- risk children and families preferably in a school environment.
      • Ability to demonstrate and practice in accordance with FERPA standards of practice.
      • Valid Oregon Driver's License and Insurance.Physical Requirements
        • Normal concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks.
        • Normal memory, taking into consideration the amount and type of information.
        • The employee must occasionally lift and/or move up to 25 pounds. Assistance is required above this amount. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.Additional NotesCollaboration & communication skills a must.RequirementsPre-employment drug screenBackground check clearanceOther contingencies as assigned

Keywords: Kids Unlimited, Medford , Office Supervisor, Administration, Clerical , White City, Oregon