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Administrative Services Supervisor

Company: ColumbiaCare Services
Location: Medford
Posted on: January 12, 2022

Job Description:

APPLY TODAY AND MAKE A DIFFERENCE IN THE MENTAL HEALTH FIELD! ***Up to $1,000 Sign on Bonus Available*** ColumbiaCare Services is a Behavioral Health Care Provider subject to OAR 333-019-1010, which requires all employees to be fully vaccinated for COVID-19 or qualify for a medical or religious exemption in accordance with the rule. What We OfferEnjoy our many benefits and incentives including: Competitive PayAffordable Medical/Dental/Vision plans (30+hrs)Generous Vacation and Sick timeHealth & Wellness Reimbursement Program (for eligible self-care activities, gym memberships, recreation + sporting goods, nutritional packages, activity trackers, and more!)Professional development and training opportunities100% Vested Retirement Plan w/ up to 6% Match (pending completion of waiting period and qualifying hours)Holiday Pay (9)Paid Volunteer HoursCompany Paid Life InsuranceSpontaneous Bonuses & Merit IncreasesEmployee Assistance Program (EAP) (confidential access to licensed professional counselors & work/life specialists to assist you with a variety of issues)Tobacco Cessation Program About the Job We have a Full-Time opening for an Administrative Services Supervisor at our Administrative Office in Medford, Oregon. This position will provide direct administrative supervision to the Support Services staff at the Administrative Office and the Veterans Resource Center. ColumbiaCare is looking for someone that will honor and value Diversity, Equity and Inclusion through professional modeling and mentoring. This position oversees and coordinates the responsibilities of the Support Services team and ensures administrative operations, policies, procedures and established standards are followed. The team provides administrative support to onsite and remote staff by answering phones, directing calls, distributing incoming and outgoing mail, coordinating travel arrangements, ordering supplies, and running various errands. In this position, one will also be responsible for overseeing the scheduling of vehicles and meetings, maintaining filing systems, and assisting with the planning and coordinating of events and trainings. The Administrative Services Supervisor works closely with all administrative departments, promoting effective and efficient communication amongst programs and departments, and streamlining workflows. They also consult, convey feedback, and provide recommendations to the Administrative Services Manager with recommendations related to the operations of our administrative buildings across multiple regions. Work Schedule: Full Time (40 hours per week), 8-hour day shifts What You'll MakeStarting at $4,000+ per month DOE. What You'll NeedThe ideal candidate will have strong interpersonal skills, be highly organized, have exceptional attention to detail, demonstrate flexibility and professionalism, and be a self-starter with the ability to learn quickly and take on multi-faceted projects. The following criteria is REQUIRED:Bachelor's degree in Business, Communications or related field;OR minimum four years of experience providing administrative support in a fast paced and demanding environment;OR equivalent combination of education, training and relevant experience that demonstrates the ability to perform the duties of the positionAbility to manage time efficiently and effectively while dealing with multiple project deadlines and overlapping responsibilitiesExcellent verbal and written communication skillsLeadership skills Additional qualifications PREFERRED:Supervisory experienceA working knowledge of Apple equipment and MS Office (Outlook, Word, Excel, PowerPoint) Technical/business writing skills Successful applicants MUST also have a valid Oregon driver's license, maintain a safe driving record, and the ability to pass a DHS criminal background check. About UsColumbiaCare Services is a non-profit, behavioral health and Veteran's service agency offering a full spectrum of programming to help people get better. We are more than a company. We are a diverse team of individuals who are in the business of changing people's lives. We specialize in providing outpatient services, residential treatment programs, mental health housing, and other supports in beautiful and therapeutic service settings. We promote the whole health and wellbeing of the individuals and communities we serve. We value and honor diversity in all forms, including but not limited to race, gender, sexuality, ethnicity, nationality, spirituality, Veterans, people with disabilities, and members of the LGBTQ+ community. We welcome persons from historically underrepresented groups to apply. We seek applicants who can demonstrate experience working with individuals from diverse backgrounds and who will contribute to our mission, vision, and core values. We are proud to be an Equal Opportunity and Affirmative Action Employer; therefore, we invite individuals from all walks of life to apply. We strive to deliver equitable employment best practices and opportunities for all, from recruitment, to interviewing and hiring, to our retention activities, promotions, and training and growth opportunities. We give priority to applicants who qualify under protected Veteran status.PI158654478

Keywords: ColumbiaCare Services, Medford , Administrative Services Supervisor, Administration, Clerical , Medford, Oregon

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